Data Driven Management 3 minute read

How to set up your new hire for long-term success (7 steps)

By Sheel Gupta

The onboarding experience for your new employee can really make or break their success at the company. Being thoughtful about it takes just a little effort upfront but will lead to a happier,  better-adjusted and eventually more effective employee.

The onboarding experience can be broken up into two main parts: training and social. Most managers will think about the first one: paperwork, training of product/company knowledge, responsibilities, and may even put together a 30-60-90 day plan. Now even though these things are essential in order to successfully onboard an employee, this is just half the process. Most managers overlook the social aspect of integrating new employees. 

There needs to be some concerted effort into onboarding them socially – especially if they are earlier in their careers. Set them up for success by making them feel welcomed and remove the barriers of getting them to know and work well with their teammates. The more comfortable and happy they are, the better they will perform. 

Here are 7 easy things you can do to set them up for success:

  1. Coffee Dates

Set up coffee dates with the new employee and each person on the team or who they will be working with cross-functionally. One a day until they’ve had the opportunity to have 1:1 time with everyone.

2. Everyone’s Roles

Have everyone explain what their function is, who they work with and how they spend their days. If they know, they should also add how they will be working with the new employee. Make sure they do this in written form so it can be remembered since the new employee will likely be drinking from a fire hose.

3. Ice-breakers 

Ask everyone, together as a team, a fun social question. Example – Two truths and a lie. Or if you could have dinner with a celebrity, dead or alive, who would it be? This is a low-pressure way for the new person to get to know their peers and feel like a part of the team.

4. Have everyone explain their pet peeves 

Wouldn’t it be so much easier if you are told this instead of figuring it out for yourself? Like my pet-peeve is when a coworker dismisses an idea before hearing it out. Others might be running late to meetings or not refilling the coffee. It’s just easier to have it out in the open.

5. Have everyone explain what habits or actions they appreciate in coworkers

I really appreciate when others offer to take things off my plate when I’m underwater or offer to take a walk with me if I’m particularly stressed. This will help the new employee gain a strong rapport with their new colleagues and also help the current employees support the new one.

6. Assign them a mentor

If your new employee is junior, assign them a mentor who is part of a different team. Not an executive, but at least someone who is more experienced than them. Also, make sure that someone is positive and is not a cynic or gossip. This way, your employees can talk to them about things that they may not feel 100% comfortable talking to their new manager about.

7. Swag Box

Make them feel welcome with a box of swag when they arrive. It could be as simple as a t-shirt and a water bottle. If anything, just pick up a welcome card and have the team sign it.

These 7 steps are super easy and will really set up your new hire for success! Even easier – we have a free template that will automate most of these things! Check it out – it takes less than 5 minutes to set up.

Hope this was helpful!

Easily collect and share updates from your team

Try the product for free